Department: Property Management

Reports To: PM & ROM

Job Category: Exempt – Salaried

Travel Time: Travel to portfolio 30%

Position Type: Full- Time

Company & Position Overview

LBA Realty is a full‐service real estate investment and management company with a diverse portfolio of
office (approx 10 MSF) and industrial properties (over 50 MSF) in major markets throughout the United
States. We are a privately held company that was founded in 1991 and are comprised of approximately
190 employees. LBA Realty consists of several real estate investment funds with multiple investors
including endowments, foundations, pension funds and high net worth individuals.

Job Description:

Roles and Responsibilities

  • Assist with management of a 3.3 million square foot portfolio of industrial properties located
    throughout Orange County, CA.
  • Provide support to Property Manager and ROM as needed.
  • Coordinates building access to brokers, tenants and vendors
  • Responsible for building and maintaining relationships with tenants and vendors.
  • On call for fire alarms and other property emergencies
  • Oversee service contracts, purchase orders, and work authorizations
  • Review and approve of property accounts payable invoices, and follow up on vendor payment
    issues as they arise
  • Will be expected to actively find ways to reduce operating expenses while striving to increase
    the quality of service we provide tenants
  • Will be responsible for ensuring code compliance and proper equipment maintenance for all
    properties
  • Actively participate in operations meetings
  • Coordinate customer move‐ins and move‐outs
  • Coordinate tenant appreciation events annually at all properties
  • Prepares quarterly financial reports (such as accruals and variance reports)
  • Assist with CAM reconciliations
  • Prepares license agreements, approval memos, and legal notices (such as 3‐day notices)
  • Will complete a variety of accounts receivable functions, such as delinquency calls and letters,
    payable applications, and delinquency notes
  • Assists in quarterly reforecast of property budgets
  • Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant
    questions regarding billings and cash applications
  • Responsible for administrative tasks required for the portfolio

QUALIFICATIONS

  • High school diploma required
  • Four‐year degree is preferred
  • Real Estate License required
  • Minimum of 2‐3 years’ experience as an Assistant Property Manager
  • Must have the ability to multi‐task and handle interruptions calmly and politely
  • Must be proficient with word processing & spreadsheet software (Word and Excel)
  • Strong organizational, problem‐solving and analytical skills; able to manage priorities and
    workflow

email resume to Kristin Hillard, khilliard@lbarealty.com.

To apply for this job email your details to khilliard@lbarealty.com